Through GEP SMART, suppliers have the option to fully integrate with ConocoPhillips in the PO/Invoice transmission process and reduce manual entry processes. The introduction presentation below provides suppliers with general information on the new system and subsequent process changes.
Technical upgrades to supplier systems
ConocoPhillips upgrades vendor software to streamline invoicing and supplier onboarding.
ConocoPhillips is upgrading its Enterprise Resource Planning (ERP) software, which facilitates many of the company’s business processes. By January 2025, all vendors will be required to utilize GEP SMART for supplier onboarding and invoicing. (Exceptions to the invoicing process are identified in the processes outlined below). Current vendors and new vendors will be required to be set up in the new system.
Depending on their current set up, vendors will have the ability to select from the following options for vendor acknowledgement and invoice submissions:
- GEP SMART Web Portal (most common): A web-based portal which allows vendors to easily submit invoices and track their progress through the procurement process
- GEP SMART PIDX/cXML/EDI integration: Business to Business (B2B) integration allows your IT applications to integrate with the ConocoPhillips ERP system to more effectively manage business processes associated with purchase orders and invoices
- Enverus OpenTicket/OpenInvoice: a cloud-based digital field software that automates invoicing and approval processes commonly used in the energy industry
To facilitate this process, information and training material are provided below:
ConocoPhillips will continue to enable suppliers to submit electronic field tickets and invoices through Enverus OpenTicket/OpenInvoice. This presentation provides an overview of how OpenTicket/OpenInvoice interacts with GEP SMART.
This slide deck serves as a comprehensive guide for carriers, offering insights into key SAP BN4L functionalities. It guides carriers through essential processes such as responding to Requests for Quotation (RFQ), accepting freight orders, documenting freight events with proof of pickup and delivery, creating freight invoices, and managing invoice disputes.
This presentation provides step by step instructions on how to complete supplier registration in GEP SMART, the software solution used by ConocoPhillips to process invoices and supplier support.
One of the key benefits of transitioning to GEP SMART for supplier onboarding and invoicing, is the ability to use PIDX and cXML integrations to facilitate connection to existing invoicing software. As part of the integration onboarding process, suppliers will also receive training on the GEP SMART Web Portal.
As this transition, progresses, suppliers can access the FAQ document to learn more about the process, including timeline, business processes, data management, integration, training, and more.
As part of this transition, ConocoPhillips will introduce an upgraded Vendor Portal (powered by Taulia). This is a free solution that offers suppliers a real-time view into their payment remittance and replaces the MyVendor Portal (MyVP). Suppliers will receive an invitation to sign up for the portal a few weeks after implementation.
Access “how-to” documents and supplier training materials (i.e., job aids and demo videos) through Jira Service Management (JSM), an Atlassian product.
ConocoPhillips has implemented the Supplier Systems & Invoice Support site (SSIS) through Jira Service Management (JSM), an Atlassian product, where suppliers can submit request tickets to GEP SMART customer support
ConocoPhillips has implemented a new standard for the cost object numbering convention. The link below serves as a cross-reference of old to new cost object numbers. Active Network and work order numbers from 2024 have retained the same numbers in the new system.