Technical upgrades to supplier systems
ConocoPhillips upgrades vendor software to streamline invoicing and supplier onboarding.
ConocoPhillips is upgrading its Enterprise Resource Planning (ERP) software, which facilitates many of the company’s business processes. In August 2023, the Canada business unit transitioned to GEP SMART. The company will continue to transition business units in phases to GEP SMART for supplier onboarding and invoicing. This means that current vendors and new vendors will be required to be set-up in the new system.
Implementation of GEP SMART is being conducted in phases according to ConocoPhillips business units in the following order:
- Canada,
- Norway, Europe, Middle East and Africa, and Asia Pacific; and
- Corporate, Alaska and L48 regions
Depending on their current set up, vendors will have the ability to select from the following options for vendor acknowledgement and invoice submissions:
- GEP SMART Web Portal (most common): A web-based portal which allows vendors to easily submit invoices and track their progress through the procurement process
- GEP SMART PIDX/cXML/EDI integration: Business to Business (B2B) integration allows your IT applications to integrate with the ConocoPhillips ERP system to more effectively manage business processes associated with purchase orders and invoices
- Enverus OpenTicket/OpenInvoice: a cloud-based digital field software that automates invoicing and approval processes commonly used in the energy industry
To facilitate this process, information and training material are provided below:
GEP SMART Introduction Presentation
Through GEP SMART, suppliers have the option to fully integrate with ConocoPhillips in the PO/Invoice transmission process and reduce manual entry processes. The introduction presentation below provides suppliers with general information on the new system and subsequent process changes.
GEP SMART Registration Guide
This presentation provides step by step instructions on how to complete supplier registration in GEP SMART, the software solution used by ConocoPhillips to process invoices and supplier support.
Integration Process Presentation
One of the key benefits of transitioning to GEP SMART for supplier onboarding and invoicing, is the ability to use PIDX and cXML integrations to facilitate connection to existing invoicing software. As part of the integration onboarding process, suppliers will also receive training on the GEP SMART Web Portal.
Frequently Asked Questions
As this transition, progresses, suppliers can access the FAQ document to learn more about the process, including timeline, business processes, data management, integration, training, and more.
Supplier Training and Support
ConocoPhillips has implemented the Supplier Systems & Invoice Support site (SSIS) through Jira Service Management (JSM), an Atlassian product, where suppliers can access GEP SMART customer support, “how-to” documents and supplier training materials (i.e., job aids and demo videos). This one pager provides instructions on how to access the training materials.