Invoice Options & Requirements
ConocoPhillips Company has the capability to receive invoices several ways.
We prefer that our vendors utilize one of our electronic commerce options (ePayables/Actian Web & ePayables/Actian Direct Connect). We are working to increase the use of these options and eliminate/reduce the receipt of paper invoices.
Standard payment terms are net 30 unless otherwise specified in your contract.
For more information on invoicing options, choose from the following:
What is ePayables/Actian? A SAP application used by ConocoPhillips to receive, validate and approve electronic invoice data. Utilizing ePayables/Actian eliminates the need for paper invoices to be mailed to ConocoPhillips.
What are the options for electronic commerce?
- Direct Connection - ConocoPhillips offers vendors the option to implement a business-to-business connection for submitting invoice data. Invoice files are generated by the vendors accounting system and then passed through our third party into our accounts payable system, ePayables/Actian, for processing and payment.
- Web Portal - ConocoPhillips offers vendors the option to manually input invoice information into a free internet template through a controlled-access website. Submitted invoice data is then interfaced into our accounts payable system, ePayables/Actian, for processing and payment.
How Do I Get Started? Contact your local purchasing agent or utilize the My Vendor Portal (MyVP) website to open a Service Now ticket. The MyVP website may also be used to check the status of an invoice. For more information and instruction on MyVP, click on Invoice Payment & Status.
Credit Card Payments
ConocoPhillips utilizes an imaging system to expedite the processing of paper invoices. Items referencing a purchase order must be invoiced separately from material or services not referenced by a purchase order. A separate invoice is required for each purchase order or user id referenced. As a general rule, ConocoPhillips does not pay from statements.
Invoice requirements for Goods & Services and Associated Freight:
- Valid ConocoPhillips Purchase Order Number (10 digit identifier beginning with 300, 450, 451 or 452 Polar Tanker POs are 7 digits long beginning with 110, 111 or 112) Or ConocoPhillips employee user id (provided by the person placing the order for goods or services)
- Vendor Name
- Remittance Address
- Invoice Date
- Invoice Number
- Invoice Amount
- Tax Amount (if applicable)
- Purchase description
Vendors can check the status of an invoice using the My Vendor Portal (MyVP) website. If an invoice is submitted without one or more of the above mentioned required fields, it will be rejected. Rejection comments can be viewed in MyVP as well. Please see Invoice Payment and Status for further instructions.
Paper invoices should be addressed with the correct ConocoPhillips affiliate or company name and mailed to the appropriate address.
|Physical Mailing Address Instructions||Electronic Email|
|US: PO Box 2200 | Bartlesville OK 74005
|US: iPay Email|
|Canada: PO Box 2566, STN M | Calgary AB T2P 2H7
|Canada: iPay Email|
|Norway: PO Box 3 | 4064 Stavanger Norway||Not available at this time|
|Polar: Attention: Polar Tankers | 315 S. Johnstone | Bartlesville, OK 74004
|Polar: COP Polar AP Email|
If you have been enabled for ePayables/Actian electronic invoices please do not use this method to submit your invoices.