ConocoPhillips Company has the capability to receive invoices or invoice data several ways. Our preference is for our vendors to utilize one of our electronic commerce options. We are working to increase the use of these options and eliminate/reduce the receipt of paper invoices.

Why implement an electronic commerce solution?

• Eliminates handling and routing of paper invoices
• Streamlines the coding and approval process
• Reduces cycle time and increases accuracy
• Reduces costs
  • Data entry
  • Invoice storage and archiving
  • Document imaging
• Maximizes procurement information to improve business processes

Electronic Commerce Invoicing Options

Evaluated Receipt Settlement

ePayables

Web Invoices

Procurement Card

What is ERS? Evaluated Receipt Settlement is an application which allows ConocoPhillips to settle goods/services receipts without receiving or processing an invoice. ERS utilizes purchasing documents and goods/services receipts to determine the correct invoice amount. ERS is not a method of electronic funds transfer (EFT) although a vendor may select an EFT payment method to accompany ERS. (See Payment Methods).

How Does it Work? ERS involves an agreement between the vendor and ConocoPhillips that the vendor will not issue invoices for purchasing transactions. Instead, the invoice document is posted automatically for payment within the ConocoPhillips SAP system based on data from the purchase order and goods receipts for services and materials.

How do I sign up for ERS? Contact your local purchasing agent or contact the ConocoPhillips Vendor Relations Call Center at 918-661-5746 with vendor name and contact information.

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What is ePayables? An application used by ConocoPhillips which receives electronic invoice data of any type. An electronic invoice is received from the supplier or a 3rd party provider, validated for errors, routed for approval (in some instances) and processed for payment. It may be used for invoices with or without reference to a purchase order, verbal orders with reference to an existing contract where the purchase order is systematically created after the order is placed, freight and credit memos.

How Do I Get Started? Contact your local purchasing agent or contact the ConocoPhillips Vendor Relations Call Center at 918-661-5746 with vendor name and contact information.

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ConocoPhillips offers vendors/suppliers the option to log on to the ConocoPhillips Company Extranet, a controlled access website, and manually input invoice information into a free internet template. This information is then interfaced into our accounts payable system for processing and payment.

To enroll in the Web Invoice option, please contact your local ConocoPhillips business contact or call the ConocoPhillips Vendor Relations Call Center at 918-661-5746.

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ConocoPhillips currently offers some of our vendors the option of being paid via a Procurement/Credit Card for goods and services they supply to ConocoPhillips. Eligibility to become a Procurement Card vendor depends on the type of goods and services being supplied to ConocoPhillips.

Payment via Procurement Card ensures that you, as a vendor, receive accurate timely payments and eliminates the need to issue an invoice to ConocoPhillips for payment.

For additional information, and to see if your company qualifies, please contact your local ConocoPhillips Business Unit representative.

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