Paper Invoice Requirements

Electronic Invoice Requirements

Risk Management and Remediation

Invoice Payment and Inquiries

Paper Invoice Requirements for Goods and Services and Associated Freight

ConocoPhillips utilizes an imaging system to expedite the processing of paper invoices. Items referencing a purchase order must be invoiced separately from material or services not referenced by a purchase order.  A separate invoice is required for each purchase order or user id referenced.  As a general rule, ConocoPhillips does not pay from statements.

Invoice requirements:   

• Valid ConocoPhillips Purchase Order Number (10 digit identifier beginning with 300, 450 or 451) 
  Or ConocoPhillips employee user id (provided by the person placing the order for goods or services)
• Vendor Name
• Remittance Address
• Invoice Date
• Invoice Number
• Invoice Amount
• Tax Amount (if applicable)
• Payment terms
• Purchase description

Invalid invoices will be returned to the vendor with a request to issue a new invoice with the current date and required information.  

Paper invoices should be addressed with the correct ConocoPhillips affiliate name and mailed to the appropriate address:

United States	Ireland, Norway & UK
P O Box 2200 Bartlesville, OK  74005	P O Box 60 N-4098 Tananger NORWAY

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ePayables - Electronic (EDI) Invoicing Requirements

ConocoPhillips is committed to pursuing Electronic Data Interchange (EDI) invoicing with all our trading partners.  For more information on utilizing this invoicing option, please view our Invoice Options page. 

EDI Data Requirements by Invoice Type:

Invoices with reference to a Service or Material Contract Number:

• Contract Number
• Contract Line Item Numbers
• Service Number for Services
• Service Begin and End Date
• Material Number
• Material Delivery date
• Company Code
• Plant Code
• Approver ID
• Cost Object (PM Work order, Network or Cost center)
• GL Code Free (required for Free Form Items only)
• Activity / Operation Code (Activity is required if the cost object is a Network, Operation is required if the cost object is a PM work order and if PM confirmations are on)
• Quantity, Unit-of-Measure, and Price

Invoices with reference to a Material Purchase Order Number:

• Purchase Order Number
• Purchase Order Line Item Number
• Line Item Description
• Quantity, Unit-of-Measure, and Price

Invoices with reference to a Service Purchase Order Number:

• Purchase Order Number
• Purchase Order Line Item Number
• Service Number
• Cost Object (PM Work order, Network or Cost center)
• Activity / Operation (Activity is required if the cost object is a Network, Operation is required if the cost object is a PM work order and if PM confirmations are on)
• GL Code
• Approver ID
• Quantity, Unit-of-Measure, and Price

Invoices without reference to a Purchase Order or Contract Number (FI):

• Approver ID
• Cost Object (PM Work order, Network or Cost center)
• Activity / Operation (Activity is required if the cost object is a Network,
• Operation is required if the cost object is a PM work order and if PM confirmations are on)
• GL Code
• Company Code
• Quantity, Unit-of-Measure, and Price

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Invoice and Payment Inquiries

Invoice and Payment status can be found on the ConocoPhillips Vendor Invoice Status website.  All vendors are asked to use this website as a first point of contact.  Follow-up questions may be directed to the Vendor Relations Call Center.